Trucking Software for Hauling. From Load Ticket to Invoice.
Hauling operations rarely lose money on the road. They lose it in the gap between a completed run and a sent invoice — tickets that come back in a glovebox on Friday, rates that differ by client and lane and commodity, and wait time nobody captured. We build the system that closes that gap.
What Does Trucking Software Do for a Hauling Company?
Trucking software for a hauling company captures load tickets in the field, prices each run from the client's own rates and surcharges, and turns completed tickets into invoices the same day. AltaPro AI builds custom trucking and hauling software for Alberta carriers, connected to dispatch, ELD and accounting systems.
- Load ticket capture
- Per-client rates and fuel surcharges
- Dispatch
- Ticket-to-invoice
- ELD and telematics integration
- Accounting integration
Where It Actually Leaks.
Tickets arrive days after the work
A paper ticket rides in the cab until the driver is next at the yard. Billing cannot start until it lands, and by the time anyone reads it the details are a week cold and the driver has run forty more loads.
Every client has a different rate structure
Per-tonne for one, per-hour for another, per-kilometre with a fuel surcharge for a third, and a minimum that only applies on short hauls. The rules live with one person in billing, and when they are away invoicing stops.
Wait time is worked and not billed
Demurrage, standby and loading delays are real hours your equipment and driver spent. If they are not captured at the moment they happen, they are not on the invoice, and that is margin given away silently.
Nobody can price a lane honestly
Without cost captured against the run — fuel, hours, equipment, subcontracted trucks — a rate that feels profitable can be losing money every trip, and the only signal is a year-end that came in lower than it should have.
Subcontracted trucks are a spreadsheet
Hired trucks and owner-operators get tracked separately from your own fleet, reconciled by hand, and paid from a different pile of paper than the one you bill from.
Compliance paperwork lives in three places
Hours of service, pre-trips, weights and permits are recorded across an ELD, a binder and somebody's phone. When an audit or a claim arrives, assembling the trail is its own project.
How Lean Do Alberta Carriers Run?
Most trucking businesses in the province have fewer than five people on payroll, and the sector's employees work more overtime than average.
5,460
Of Alberta's 7,029 trucking businesses with employees, the number with one to four people on payroll (June 2026).
Source: Statistics Canada, Canadian Business Counts, June 2026 (Table 33-10-1174-01)
151,800
People employed in Alberta transportation and warehousing in 2025, up 5.1% on 2024.
Source: Government of Alberta, Transportation and Warehousing Industry Profile, 2025
25.3%
Share of Alberta transportation and warehousing employees working overtime in a given week in 2025, against 19.5% across all industries.
Source: Government of Alberta, Transportation and Warehousing Industry Profile, 2025
Figures verified against each source in September 2026.
Built Around How You Actually Run.
Scope is set against your operation, not against this list — but this is the shape of a build in this sector.
Tickets captured in the cab
The load, the weights, the times, the site and the signature recorded on a phone at the point of work — offline-tolerant, because a dead zone between Grande Prairie and the lease is normal, not an edge case.
A rate engine that holds your contracts
Per-client, per-lane, per-commodity rates with minimums, surcharges and escalators encoded as rules, so the price on an invoice is derived rather than remembered — and a new biller is productive in a week.
Ticket to invoice without re-keying
An approved ticket becomes a priced invoice line automatically. The work of billing becomes reviewing exceptions rather than transcribing a stack of paper.
Wait time captured where it happens
Standby and loading delays recorded against the run as they occur, with the timestamps to support them, so billable time stops depending on whether someone remembered to mention it.
Owned and hired equipment in one picture
Your fleet and your subcontracted trucks in the same dispatch and settlement flow, so what you pay out and what you bill reconcile against the same records.
Cost against the run
Fuel, hours, equipment and sub costs posted to the load that incurred them, so lane profitability is a number you can look at rather than a feeling you defend at renewal.
Built on Work That Runs Today.
Running in production today: structured estimating that took a demolition contractor's bid preparation from two or three hours down to minutes, and one operations platform that replaced five separate systems for a general contractor working across Edmonton and Calgary. Both figures are client-reported, not independently audited.
Ticket capture in the field, rules-driven pricing, approvals in writing and the ticket-to-invoice path all transfer directly — they are the same mechanics under different names. ELD and telematics systems connect through integration.
The Rules, Built In.
The records your industry is held to are captured as the work happens, not rebuilt when someone asks. Systems can be hosted in Canada when you need it, and your data stays yours. How we handle security and data.
Driver & vehicle records
Hours-of-service, pre-trip inspections, permits and weights pulled together from your ELD and the cab, so the trail for a National Safety Code audit or a claim is already assembled.
Tickets that hold up
Every load ticket captured with time, location, weights and a signature, so billing disputes are settled from the record rather than from memory.
Privacy & anti-spam
Personal information handled to Alberta's Personal Information Protection Act and PIPEDA, and every follow-up message built for Canada's anti-spam law — consent recorded, unsubscribe honoured at once.
Permissions & audit trail
Permission levels by role, a record of who changed what and when, and anything customer-facing that needs a person held for sign-off. That safeguard layer is AltaGate, and it is in every system we build.
Transportation & Specialized Hauling, Answered.
Can It Handle Different Rates for Different Clients?
That is usually the reason an operation calls. Per-tonne, per-hour, per-kilometre, minimums, fuel surcharges and escalators are encoded as rules against each client and lane, so the invoice price is derived from the contract rather than remembered by whoever is billing that week.
Will It Work Where There Is No Signal?
It has to. Tickets are captured on the device and sync when coverage returns, with conflicts resolved deliberately rather than by whichever write landed last. A dead zone should cost you nothing.
Does This Replace Our Dispatch Software?
Only if it should. Where a dispatch tool genuinely fits, we integrate with it and build the ticketing, rating and billing layer it does not cover. Replacing something that works is spending money to stand still, and we will say so on the first call.
How Quickly Could Invoicing Actually Change?
The constraint is almost never the software — it is how fast tickets reach the office and how much of the rate logic is written down. Builds are phased so the piece that closes the biggest gap ships first, and what that sequence looks like for your operation is what the first call is for.
What About Owner-Operators and Hired Trucks?
They belong in the same flow as your own equipment, which is the part most operations run separately. Settlements to hired trucks and invoices to customers are then reconciled against the same tickets rather than two parallel piles of paper.
What Does It Cost and How Long Does It Take?
It depends on what you need first and what it connects to. On the 30-minute call we map how work moves through your operation and give you a rough cost range. Builds are phased so the piece that removes the biggest constraint ships first, rather than waiting on a complete system.
Start with the operation, not the software
Book a 30-Minute Call.
30 minutes. We map how work moves through your operation today, show you where it leaks, and give you an honest read on whether we are the right people to build it.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
All Industries
Every sector we build custom operational software for.
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