Custom Property Management Software.
We're an Edmonton software development company that builds custom software for property managers and brokerages — units and tenants, maintenance dispatch, leases and renewals, inspections, owner reporting and transaction files in one system, wired into the accounting you keep, and yours to own.
What Is Custom Property Management Software?
Custom property management software runs units, tenants, maintenance work orders, vendor dispatch, leases, inspections and owner reporting in one system shaped to your portfolio. AltaPro AI builds it for Alberta property managers and brokerages, integrated with your trust accounting and bookkeeping so operational and financial records agree.
- Units and tenants
- Maintenance work orders
- Vendor dispatch
- Leases and renewals
- Inspections
- Owner statements and reporting
Every Door, Every Work Order,One System.
Managing property is an operations business wearing a real estate badge: requests arriving at all hours, vendors to dispatch, leases with dates that matter, owners who want an answer this week. We build the one system that holds it, shaped around your portfolio and owned by you.
Properties, units & tenants
One record per door: the unit, who's in it, the lease behind it, the balance, the history and every document attached — instead of a spreadsheet per building and a filing cabinet per manager.
Maintenance work orders & vendor dispatch
A request comes in from a tenant, becomes a work order with photos and a priority, goes to the right vendor or in-house tech, and stays visible until it's closed, invoiced and charged to the right property.
Leases, renewals & rent changes
Every lease with its term, escalations, deposits and notice dates — renewals flagged months ahead rather than the week they lapse, and rent changes applied without anyone re-keying a schedule.
Inspections & condition reports
Move-in, move-out, and periodic inspections done on a phone at the unit — checklists, photos, timestamps and signatures — assembling into a report that holds up when a deposit is disputed.
Owner reporting & statements
Owners see what they actually ask you about: what came in, what went out, what's vacant, what's outstanding — on a schedule, generated from the same records your team works in, not rebuilt by hand each month.
Transaction & brokerage operations
For the brokerage side: deals through their stages with conditions, dates and documents tracked, commission splits calculated, and the back-office checklist that closes a file properly every time.
How Much Tenant Turnover Do Alberta Landlords Handle?
Every turnover is a move-out inspection, a deposit clock and a new lease. Here is how often it happens, and how fast the law says a landlord must settle up.
27.8%
Share of Edmonton's purpose-built row and apartment rentals that took in a new tenant in the 12 months to October 2025.
Source: CMHC, Rental Market Survey 2025, Edmonton CMA (Table 3.1.6)
24.7%
The same turnover rate for Calgary's purpose-built row and apartment rentals, October 2025.
Source: CMHC, Rental Market Survey 2025, Calgary CMA (Table 3.1.6)
10 Days
The time an Alberta landlord has to return a security deposit with interest, or send a statement of account, after a tenant moves out.
Source: Residential Tenancies Act, Ending a Tenancy (Alberta.ca)
Figures verified against each source in September 2026.
The machinery a portfolio runs on is already shipped and in daily use. A full back-office operations platform runs a general contractor across Edmonton and Calgary. A phone-first field-quoting tool took a landscaping company from four-hour quotes to under twenty minutes. A demolition contractor's bid-intelligence system turns two-to-three hours per bid into minutes. Dispatching work, tracking it through stages, capturing conditions on site and billing what was actually done is the same problem set as units, tenants, work orders and owner statements — built on the same foundation, for your portfolio. Figures are reported by the businesses running these systems.
Sales, Service and the Plumbing Between.
Most operations we meet want two of these at once — the managing side and the selling side, joined by whatever keeps the accounting straight.
Software for realtors
The sales side — every inquiry answered in minutes, follow-up that keeps going and clean hand-offs to the right agent.
Field & service operations
The dispatch layer under maintenance: work orders, scheduling, a mobile app for techs and recurring service contracts.
Operational software
The category itself — jobs, customers, approvals, documents and management visibility in one owned system.
Systems integration
Making the accounting, banking and field tools you keep talk to the system we build, so nothing is re-keyed.
The Rules, Built In.
The records your industry is held to are captured as the work happens, not rebuilt when someone asks. Systems can be hosted in Canada when you need it, and your data stays yours. How we handle security and data.
Tenancy timelines
Notice periods, move-in and move-out inspection reports and deposit deadlines tracked per tenancy, built around Alberta's Residential Tenancies Act.
Clean hand-off to trust accounting
The operational system holds leases, work orders and owner records and passes clean data to the trust accounting you already run, so the two always agree.
Privacy & anti-spam
Personal information handled to Alberta's Personal Information Protection Act and PIPEDA, and every follow-up message built for Canada's anti-spam law — consent recorded, unsubscribe honoured at once.
Permissions & audit trail
Permission levels by role, a record of who changed what and when, and anything customer-facing that needs a person held for sign-off. That safeguard layer is AltaGate, and it is in every system we build.
Property Management Software, Answered.
What Is Custom Property Management Software?
Property management software runs the operational side of managing doors: properties and units, tenants and leases, maintenance work orders and vendor dispatch, inspections, rent and fee billing, and owner reporting. A custom build is that software shaped around your portfolio, your maintenance process and your owner relationships, integrated with the accounting you keep — and owned by you, instead of a per-door subscription your process bends around.
Which Businesses Do You Build For?
Residential and commercial property managers, condo and HOA managers, brokerages running both sales and management under one roof, and landlords with enough doors to run an in-house operations team. The common thread is a portfolio big enough that the spreadsheets, the shared inbox and the whiteboard have stopped holding it together.
How Is This Different From Yardi, AppFolio or Buildium?
Those platforms rent you a standard process, usually per door per month, and your portfolio lives on their servers. A custom build is shaped around how you actually manage — your maintenance triage, your owner reporting, your brokerage's file checklist — with no per-door fee as the portfolio grows, and it is an asset you can own outright. When one of those platforms genuinely fits your operation, we will say so on the call; custom earns its cost when your process is the thing that makes you money and the software keeps fighting it.
What About Trust Accounting and Compliance?
We treat regulated trust accounting as out of scope and integrate with it rather than replace it. The operational system holds the work — the leases, the maintenance, the inspections, the documents and the deadlines — and hands clean data to the accounting and trust systems you already run. If a build genuinely needs to touch trust funds, that gets scoped deliberately, with your accountant in the room, not assumed.
Are You Based in Edmonton?
Yes. AltaPro AI is an Edmonton, Alberta software development company. Everything we build is cloud software, so managers in Calgary, Red Deer, Lethbridge and across Alberta and Western Canada run the same system the same way. The first call is a 30-minute video call.
What Does It Cost and How Long Does It Take?
It depends on what you need first and what it connects to. On the 30-minute call we map how work moves through your operation and give you a rough cost range. Builds are phased so the piece that removes the biggest constraint ships first, rather than waiting on a complete system.
For Alberta property managers & brokerages
Book a 30-Minute Call.
30 minutes. We map how a maintenance request, a lease renewal and an owner statement move through your operation today, show you where the hours go, and give you a rough cost range for the software that fixes it.
Edmonton, Alberta · No commitment · 587-937-6948
Where To Go Next.
Up a level
All Industries
Every sector we build custom operational software for.
More In This Series
Wholesale & Distribution Software
Catalog pricing, multi-channel orders, fulfilment and reconciliation.
Mechanical Contractor Software
Service agreements, quoting and job costing for mechanical trades.
Software for Trades & Contractors
Estimating, dispatch, job costing and invoicing for trades businesses.
Trucking & Hauling Software
Load tickets, per-client rates and the lag before an invoice goes out.
Software for Auto Shops & Dealerships
Service booking, text approvals, parts on order and follow-up.
Also Worth A Look